SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a)
of the Securities Exchange Act of 1934
Filed by the Registrant [X]
Filed by a Party other than the Registrant [ ]
Check the appropriate box:
[ ] Preliminary Proxy Statement
[ ] Confidential, for Use of the Commission only (as permitted by Rule
14a-6(e)(2))
[X] Definitive Proxy Statement
[ ] Definitive Additional Materials
[ ] Soliciting Material Pursuant to ss. 240.14a-11(c) or ss. 240.14a-12
COMFORT SYSTEMS USA, INC.
(Name of Registrant as Specified in its Charter)
_____________________________________________________________________
(Name of Person(s) Filing Proxy Statement if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
[X] No fee required.
[ ] Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11.
1. Title of each class of securities to which transaction applies:
2. Aggregate number of securities to which transaction applies:
3. Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11:
4. Proposed maximum aggregate value of transaction:
5. Total fee paid:
[ ] Fee paid previously with preliminary materials.
[ ] Check box if any part of the fee is offset as provided by Exchange Act
Rule 0-11(a)(2) and identify the filing for which the offsetting fee was
paid previously. Identify the previous filing by registration statement
number, or the Form or Schedule and the date of its filing.
1. Amount Previously Paid:
2. Form, Schedule or Registration Statement No.:
3. Filing Party:
4. Date Filed:
COMFORT SYSTEMS USA, INC.
THREE RIVERWAY, SUITE 200
HOUSTON, TEXAS 77056
April 27, 1998
To Our Stockholders:
You are cordially invited to attend the annual meeting of the stockholders
of Comfort Systems USA, Inc., which will be held on May 21, 1998 at the Omni
Hotel, Four Riverway, Houston, Texas, 77056, at 2:00 p.m.
At this meeting you are being asked to elect five Class I directors to
serve for a three-year term, to approve the Company's Employee Stock Purchase
Plan, and to amend the Company's Second Amended and Restated Certificate of
Incorporation to increase the authorized number of shares of the Company's
common stock, $.01 par value, available for issuance.
Please read the proxy statement, which describes the nominees for the Board
of Directors and the other proposals and presents additional important
information. When you have finished reading the statement, please promptly mark,
sign, and return your proxy card in the enclosed envelope to ensure that your
shares will be represented.
We hope that many of you will be able to attend the meeting in person. I
look forward to seeing you there.
Sincerely yours,
FRED M. FERREIRA
CHAIRMAN OF THE BOARD, CHIEF EXECUTIVE
OFFICER AND PRESIDENT
COMFORT SYSTEMS USA, INC.
THREE RIVERWAY, SUITE 200
HOUSTON, TEXAS 77056
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
TO BE HELD
MAY 21, 1998
Notice is hereby given that the 1998 Annual Meeting of Stockholders of
Comfort Systems USA, Inc. (the "Company") will be held at the Omni Hotel, Four
Riverway, Houston, Texas, 77056, at 2:00 p.m., on Thursday, May 21, 1998 for the
following purposes:
1. To elect five Class I directors to serve until the 2001 Annual
Meeting of Stockholders.
2. To approve the Company's Employee Stock Purchase Plan, providing
for the purchase of common stock by employees of the Company and
its subsidiaries.
3. To amend the Company's Second Amended and Restated Certificate of
Incorporation to increase the number of shares of common stock,
$.01 par value, authorized for issuance by the Company from
50,000,000 shares to 100,000,000 shares.
4. To transact any other business that may properly come before the
meeting.
Stockholders of record at the close of business on March 31, 1998 are
entitled to notice of and to vote at the Meeting. A list of stockholders
entitled to vote at the Meeting will be open to examination by stockholders at
the Meeting and during normal business hours from May 8, 1998 to the date of the
Meeting at the executive offices of the Company located at Three Riverway, Suite
200, Houston, Texas 77056.
If you are unable to be present personally, please sign and date the
enclosed proxy and return it promptly in the enclosed envelope.
By Order of the Board of Directors
WILLIAM GEORGE
VICE PRESIDENT, GENERAL COUNSEL AND
SECRETARY
April 27, 1998
IT IS IMPORTANT THAT YOUR STOCK BE REPRESENTED AT THE MEETING. PLEASE SIGN
AND RETURN THE ENCLOSED PROXY CARD AS PROMPTLY AS POSSIBLE WHETHER OR NOT YOU
PLAN TO ATTEND THE MEETING IN PERSON.
COMFORT SYSTEMS USA, INC.
------------------------
ANNUAL MEETING OF STOCKHOLDERS
MAY 21, 1998
------------------------
PROXY STATEMENT
The Annual Report to Stockholders for the Company's fiscal year ended
December 31, 1997 accompanies this proxy statement. This proxy statement and the
enclosed proxy are being mailed to stockholders on the same date as the date of
the Notice of Annual Meeting of Stockholders.
The enclosed proxy is solicited by and on behalf of the Board of Directors
of Comfort Systems USA, Inc. (the "Company") to be voted at the Annual Meeting
of Stockholders (the "Meeting") to be held at the Omni Hotel, Four Riverway,
Houston, Texas, 77056, at 2:00 p.m. on Thursday, May 21, 1998, or at any
adjournment thereof. A proxy may be revoked by a stockholder at any time before
it is voted by (i) returning to the Company another properly signed proxy
bearing a later date, (ii) delivering a written revocation to the Secretary of
the Company or (iii) attending the Meeting or any adjourned session thereof and
voting the shares covered by the proxy in person. Shares represented by the
enclosed form of proxy properly executed and returned, and not revoked, will be
voted at the Meeting by the person named in the proxy for the proposals set
forth below.
The expense of soliciting proxies will be borne by the Company. Officers
and regular employees of the Company (who will receive no compensation in
addition to their regular salaries) may solicit proxies. In addition to the
solicitation of proxies by use of the mails, the Company may use the services of
its officers and regular employees to solicit proxies personally and by mail,
telephone and telegram from brokerage houses and other stockholders. The Company
will reimburse brokers and other persons for their reasonable charges and
expenses in forwarding soliciting materials to their principals.
The holders of record of shares of the common stock, $.01 par value per
share (the "Common Stock"), and of the restricted voting common stock, $.01
par value per share (the "Restricted Common Stock"), of the Company at the
close of business on March 31, 1998 (the "Record Date") are entitled to
receive notice of and to vote at the Meeting. As of the Record Date, the Company
had issued and outstanding 28,808,084 shares of Common Stock and 2,742,912
shares of Restricted Common Stock. Each share of Common Stock is entitled to one
vote on each matter before the Meeting and each share of Restricted Common Stock
is entitled to .55 of one vote on each matter before the Meeting, other than
Proposal 1, Election of Class I Directors. Holders of Restricted Common Stock
are not eligible to vote for directors other than one Class III director, whose
term does not expire until the year 2000.
Consistent with Delaware state law and the Company's Bylaws, a majority of
the shares entitled to be cast on a particular matter, present in person or
represented by proxy, constitutes a quorum as to such matter. Votes cast by
proxy or in person at the meeting will be counted by two persons appointed by
the Company to act as election inspectors for the meeting. In the absence of
contrary instructions, the persons named as proxies will vote FOR all nominees
listed in Proposal 1, FOR Proposal 2 and FOR Proposal 3.
With respect to Proposal 1, the five nominees for election as Class I
directors receiving the greatest number of votes properly cast on behalf of
holders of Common Stock for the election of directors at the Meeting will be
elected. The election inspectors will count shares of Common Stock represented
by proxies that withhold authority to vote for a nominee for election as a
director only as shares that are present and entitled to vote on the matter for
purposes of determining the presence of a quorum.
Proposal 2, approval of the 1998 Employee Stock Purchase Plan, requires the
approval of a majority of the shares of Common Stock and Restricted Common
Stock, voting together, which are cast with respect to such proposal at the
Meeting. Abstentions will be counted for purposes of establishing a quorum and
will otherwise have no effect on this proposal. Proposal 3, approval of the
increase of the authorized number of shares of Common Stock of the Company
available for issuance, requires the approval of a majority of the shares of
Common Stock and Restricted Common Stock issued and outstanding as of the Record
Date, voting together. Abstentions will have the effect of a vote against this
proposal.
1
PROPOSAL NUMBER 1
ELECTION OF CLASS I DIRECTORS
The Board of Directors is divided into three classes, as nearly equal in
number as possible, with each class serving a three-year term. At each Annual
Meeting of Stockholders, one class of directors will be elected for a full term
of three years to succeed that class of directors whose terms are expiring. The
Board of Directors is currently divided into three classes of five directors,
with the term of each class expiring at the Annual Meeting of Stockholders in
1998, 1999 and 2000, respectively. All officers serve at the discretion of the
Board of Directors.
The five nominees for election as Class I directors are Fred M. Ferreira,
Brian S. Atlas, Robert R. Cook, Charles W. Klapperich and John Mercadante, Jr.
(collectively the "Nominees"). The Nominees presently serve as the five
directors designated as Class I directors and their current terms expire at the
Meeting. The enclosed proxy cannot be voted for more than five persons.
If elected, each nominee would serve for a term of three years expiring at
the 2001 Annual Meeting of Stockholders, and until his respective successor was
elected and qualified to serve. It is expected that all of the Nominees will be
able to serve, but if any Nominee is unable to serve, the proxies reserve
discretion to vote, or refrain from voting, for a substitute nominee.
NOMINEES
Set forth below is certain information concerning each of the Nominees:
FRED M. FERREIRA, 55
Chairman of the Board, Chief Executive Officer and President
Fred M. Ferreira has served as Chairman of the Board, Chief Executive
Officer and President of the Company since January 1997 and is a Class I
director. Mr. Ferreira was responsible for introducing the consolidation
opportunity in the commercial and industrial HVAC industry to Notre Capital
Ventures II, L.L.C. ("Notre") and has been primarily responsible for the
organization of the Company. From 1995 through 1996, Mr. Ferreira was a private
investor. He served as Chief Operating Officer and a director of Allwaste, Inc.,
a publicly-traded environmental services company ("Allwaste"), from 1994 to
1995, and was President of Allwaste Environmental Services, Inc., the largest
division of Allwaste, from 1991 to 1994. From 1989 to 1990, Mr. Ferreira served
as President of Allied Waste Industries, Inc., an environmental services
company. Prior to that time, Mr. Ferreira served as Vice President -- Southern
District, and in various other positions, with Waste Management, Inc., an
environmental services company.
BRIAN S. ATLAS, 46
Director
Brian S. Atlas is a Class I director of the Company. Since 1974, he has
been employed by Atlas Comfort Services, USA Inc., formerly Atlas Interest Inc.,
a Texas corporation which is a wholly owned subsidiary of the Company, serving
as its Chief Executive Officer since 1983.
ROBERT R. COOK, 43
Director
Robert R. Cook is a Class I director of the Company. He founded and has
served as President of Tech Heating and Air Conditioning, Inc., an Ohio
corporation which is a wholly owned subsidiary of the Company, since 1979.
2
CHARLES W. KLAPPERICH, 51
Director
Charles W. Klapperich is a Class I director of the Company. He founded and
has served as President of Western Building Services, Inc., a Colorado
corporation which is a wholly owned subsidiary of the Company, since 1980.
JOHN MERCADANTE, JR., 53
Director
John Mercadante, Jr. is a Class I director of the Company. Mr. Mercadante
co-founded Leisure Time Tours, Inc. in 1970 and was President of Cape Transit
Corp., both of which are motor coach companies that were acquired by Coach USA,
Inc. ("Coach") at the time of Coach's initial public offering in May 1996. Mr.
Mercadante has served as President and a director of Coach since its initial
public offering.
OTHER DIRECTORS
Following is certain information concerning each of the other persons who
currently serve as directors. Messrs. Beatty, Beittenmiller, Martin, Nothum and
Phillips serve as Class II directors whose terms expire in 1999 and Messrs.
Giardenelli, Giardina, Harter, Lawrence and Powers serve as Class III directors
whose terms expire in 2000.
THOMAS J. BEATY, 44
Director
Thomas J. Beaty is a Class II director of the Company. He founded and has
served as President of Accurate Air Systems, Inc., a Texas corporation which is
a wholly owned subsidiary of the Company, since 1980.
J. GORDON BEITTENMILLER, 39
Director, Chief Financial Officer, Senior Vice President, Treasurer and
Assistant Secretary
J. Gordon Beittenmiller has served as Senior Vice President and Chief
Financial Officer of the Company since February 1997, as Treasurer and Assistant
Secretary since March 1997, and is a Class II director. From 1994 to February
1997, Mr. Beittenmiller was Corporate Controller of Keystone International, Inc.
("Keystone"), a publicly-traded manufacturer of industrial valves and
actuators, and served Keystone in other financial positions from 1991 to 1994.
From 1987 to 1991, he was Vice President -- Finance of Critical Industries,
Inc., a publicly-traded manufacturer and distributor of specialized safety
equipment. From 1982 to 1987, he held various positions with Arthur Andersen
LLP. Mr. Beittenmiller is a certified public accountant.
ALFRED J. GIARDENELLI, JR., 50
Director
Alfred J. Giardenelli, Jr. is a Class III director of the Company. He has
been the President of Eastern Heating & Cooling, Inc., a New York corporation
which is a wholly owned subsidiary of the Company, since 1982.
SALVATORE P. GIARDINA, 48
Director
Salvatore P. Giardina is a Class III director of the Company. He has been
the Treasurer of F & G Mechanical Corporation, a Delaware corporation which is a
wholly owned subsidiary of the Company, and its predecessor in interest, a New
Jersey corporation having the same name, since 1976.
3
STEVEN S. HARTER, 35
Director
Steven S. Harter has been director of the Company since December 1996 and
is the director (Class III) elected by the holders of the Restricted Common
Stock. Mr. Harter is President of Notre, a consolidator of highly fragmented
industries. Prior to becoming President of Notre, Mr. Harter was Senior Vice
President of Notre Capital Ventures, Ltd. ("Notre I") from June 1993 through
July 1995. From April 1989 to June 1993, Mr. Harter was Director of Mergers and
Acquisitions for Allwaste. From May 1984 to April 1989, Mr. Harter was a
certified public accountant with Arthur Anderson LLP. Mr. Harter also serves as
a director of Coach USA, Inc., Metals USA, Inc., and Home USA, Inc.
SAMUEL M. LAWRENCE III, 46
Director
Samuel M. Lawrence III is a Class III director of the Company. He has been
employed by S. M. Lawrence Company, Inc., a Tennessee corporation which is a
wholly owned subsidiary of the Company, since 1977, serving as its Chairman and
Chief Executive Officer since 1992.
LARRY MARTIN, 56
Director
Larry Martin is a Class II director of the Company. Mr. Martin, a
co-founder of Sanifill, Inc., an environmental service provider ("Sanifill"),
has served as its President and Co-Chief Executive Officer since October 1989.
Prior to that time, Mr. Martin served in various positions in the environmental
services and contracting industries. Mr. Martin currently serves on the Board of
Directors of USA Waste Services, Inc., an environmental services company.
MICHAEL NOTHUM, JR., 43
Director and Chief Operating Officer
Michael Nothum, Jr. is a Class II director of the Company and became its
Chief Operating Officer in January 1998. He has been employed by Tri-City
Mechanical, Inc., an Arizona corporation which is a wholly owned subsidiary of
the Company, since 1979, serving as President since 1992.
JOHN C. PHILLIPS, 56
Director
John C. Phillips is a Class II director of the Company. He co-founded
Contract Service, Inc., a Utah corporation which is a wholly owned subsidiary of
the Company, in 1969, serving as President and General Manager since 1969. Mr.
Phillips was President of the Utah Heating and Air Conditioning Contractors
Association from 1981 to 1982 and is currently a director of that association.
ROBERT J. POWERS, 58
Director
Robert J. Powers is a Class III director of the Company. He has been
employed by Quality Air Heating & Cooling, Inc., a Michigan corporation which is
a wholly owned subsidiary of the Company, since 1977, serving as its President
since 1988.
BOARD OF DIRECTORS AND COMMITTEES
During the year ended December 31, 1997, the Board of Directors of the
Company held three meetings. Each director attended all of the meetings of the
Board and the Board Committees of which he is a member which took place during
his term of office.
4
The Board of Directors has established an Audit Committee, a Compensation
Committee, an Acquisitions Committee, a Small Acquisitions Committee and an
Executive Committee. The members of the Audit Committee and the Compensation
Committee are Messrs. Harter, Mercadante and Martin. The members of the
Acquisition Committee are Messrs. Ferreira, Atlas, Beittenmiller, Harter and
Lawrence, and of the Small Acquisitions Committee are Messrs. Ferreira, Atlas,
and Harter. The Members of the Executive Committee are Messrs. Ferreira,
Beittenmiller, Powers, Mercadante and Nothum. None of the Audit or Compensation
Committee members is an executive officer or employee of the Company, nor have
they been such at any time while serving on these committees. The Board of
Directors does not have a Nominating Committee or a committee performing similar
functions.
The Audit Committee, which held two meetings during 1997, reviews with
management and the independent public accountants the Company's annual financial
statements, the scope of the audit, any comments made by the independent public
accountants and such other matters as the Audit Committee deems appropriate. In
addition, the Audit Committee reviews the performance and retention of the
Company's independent auditors and reviews with management such matters relating
to compliance with corporate policies as the Audit Committee deems appropriate.
The Compensation Committee, which held two meetings during 1997,
administers the Company's stock option and stock purchase plans and recommends
to the Board of Directors the compensation of the Company's executive officers.
The Executive Committee, which held no formal meetings during 1997, has
been established by the Board of Directors to have the authority,
responsibilities and powers of the Board, whenever the Board shall not be at
meeting, except that the Executive Committee does not have the authority to (i)
amend or repeal any action of the Board of Directors which by its terms are not
subject to repeal by the Executive Committee, (ii) amend the Bylaws of the
Company, (iii) amend the Certificate of Incorporation of the Company, (iv)
recommend to the stockholders the sale, lease or exchange of all or
substantially all of the Company's stock, property or assets, (v) dissolve or
recommend the dissolution of the Company, (vi) fill a vacancy on the Board of
Directors or any committee thereof, (vii) remove any officer of the Company, or
(viii) take any action which may not be delegated by the Board of Directors
pursuant to the General Corporation Law of the State of Delaware.
The Acquisitions Committee, which held no formal meetings during 1997, is
empowered by the Board to approve acquisitions in which the consideration to be
paid by the Company does not exceed $20 million and to authorize the issuance of
stock, options, debt and other consideration and take any other action as the
Acquisitions Committee may deem necessary in connection with such acquisitions.
The Small Acquisitions Committee, which held no formal meetings during
1997, is empowered by the Board to approve acquisitions in which the
consideration to be paid by the Company does not exceed $10 million and to
authorize the issuance of stock, options, debt and other consideration and take
any other action as the Small Acquisitions Committee may deem necessary in
connection with such acquisitions.
DIRECTOR COMPENSATION
Directors who are also employees of the Company or one of its subsidiaries
do not receive additional compensation for serving as directors. Each director
who is not an employee of the Company or one of its subsidiaries receives a fee
of $2,000 for attendance at each Board of Directors meeting and $1,000 for each
committee meeting (unless held on the same day as a Board of Directors meeting).
Directors are also reimbursed for out-of-pocket expenses incurred in attending
meetings of the Board of Directors or committees thereof.
In addition, the Company's 1997 Non-Employee Directors' Stock Plan (the
"Directors' Plan"), which was adopted by the Board of Directors and approved
by the Company's stockholders in March 1997, provides for (i) the automatic
grant to each non-employee director serving at the consummation of the Company's
initial public offering (which closed in July 1997) of an option to purchase
10,000 shares, (ii) the automatic grant to each non-employee director of an
option to purchase 10,000 shares upon such
5
person's initial election as a director and (iii) an automatic annual grant to
each non-employee director of an option to purchase 5,000 shares at each annual
meeting of stockholders thereafter at which such director is re-elected or
remains a director, unless such annual meeting is held within three months of
such person's initial election as a director. All options have an exercise price
per share equal to the fair market value of the Common Stock on the date of
grant and are immediately vested and expire on the earlier of ten years from the
date of grant or one year after termination of service as a director. The
Directors' Plan also permits non-employee directors to elect to receive, in lieu
of cash directors' fees, shares or credits representing "deferred shares" at
future settlement dates, as selected by the director. The number of shares or
deferred shares received will equal the number of shares of Common Stock which,
at the date the fees would otherwise be payable, will have an aggregate fair
market value equal to the amount of such fees. A total of 250,000 shares of
Common Stock are available for awards under the Directors' Stock Plan.
Each director who was in office at the time of the initial public offering
has also been indemnified by the Company as more particularly described in the
section which follows entitled "COMPENSATION OF EXECUTIVE OFFICERS."
The five nominees for election as Class I directors receiving the greatest
number of votes properly cast on behalf of holders of Common Stock for the
election of directors at the Meeting will be elected. The persons named in the
enclosed proxy intend to vote each share as to which a proxy has been properly
executed and returned (and not revoked) in favor of the election as a Class I
director of each of the nominees named below, unless authority to vote for the
election of any of such nominees is withheld by marking the proxy to that
effect. The election inspectors will count shares of Common Stock represented by
proxies that withhold authority to vote for one or more nominees for election as
a director only as shares that are present and entitled to vote on the matter
for purposes of determining the presence of a quorum, but withholding authority
to vote for one or more nominees will not have any effect on the outcome of
voting on this proposal.
THE BOARD OF DIRECTORS RECOMMENDS ELECTION OF THE NOMINEES DESCRIBED IN PROPOSAL
NUMBER 1.
6
PROPOSAL NUMBER 2
APPROVAL OF 1998 EMPLOYEE STOCK PURCHASE PLAN
On September 18, 1997, the Board of Directors approved, subject to
stockholder approval, the 1998 Employee Stock Purchase Plan (the "Purchase
Plan"). The maximum number of shares of Common Stock available for issuance
under the Purchase Plan is 300,000 (subject to adjustment for stock splits and
similar changes). The first option period under which participants could
register to purchase shares commenced February 1, 1998 and shares will not
actually be eligible for purchase under the Purchase Plan until July 31, 1998,
the last day of the first option period. The Board of Directors believes that
the Purchase Plan provides a convenient way for employees to become stockholders
of the Company and to align their interests more closely with those of the
stockholders. The Board believes that given the Company's recent acquisitions
and the Company's initiatives to increase stock ownership among employees, an
increasing number of employees will elect to participate under the Purchase
Plan. A copy of the Purchase Plan is attached as an Appendix.
The Purchase Plan is designed to enable eligible employees to purchase
shares of Common Stock at a discount through payroll deductions. All employees
of the Company and any subsidiary of the Company designated as an "employer"
under the Purchase Plan who are regularly scheduled to work at least twenty
hours per week other than employees owning stock representing 5% or more of the
total combined voting power or value of all classes of stock of the Company or
any participating subsidiary (including options to acquire such stock) are
eligible to participate in any option period commencing after the date the
employee is hired by the Company or its subsidiaries. As of January 15, 1998,
the deadline to enroll for participation during the first option period, there
were approximately 250 employees enrolled in the Purchase Plan, and
approximately 3,000 employees were eligible to participate in the Purchase Plan.
Purchases occur twice a year at the end of six-month option periods which
begin February 1 and August 1 of each year. The purchase price for Common Stock
under the Purchase Plan is 85% of the lesser of the fair market value of the
Common Stock on the first day of the option period and the fair market value of
the Common Stock on the last day of the option period. On February 2, 1998, the
last reported sale price for the Common Stock as reported on the New York Stock
Exchange was $19.6875 per share. The Purchase Plan permits eligible employees to
purchase up to 2,000 shares of Common Stock in any six-month option period
through payroll deductions, which may be equal to 2%-8% of the participant's
total compensation for that period and may not be less than $10.00 per payroll
period nor exceed $2,000 during any option period. In no event may a participant
be granted options to purchase Common Stock under the Purchase Plan which would
allow the fair market value (determined on the first day of the current option
period) of total options exercisable and Common Stock purchased during a
calendar year under the Purchase Plan and any other qualified employee stock
purchase plan of the Company and its subsidiaries to exceed $25,000. Payroll
deductions are held in book accounts for each participant and do not accrue
interest. The Company is not obligated to segregate these funds and may use them
for any corporate purpose. Options granted under the Purchase Plan are not
transferable other than by will or the laws of descent and distribution and the
Company is under no obligation to repurchase Common Stock issued to participants
under the Purchase Plan.
If a participant's employment with the Company or participating subsidiary
terminates voluntarily or by death, the participant's option to purchase shares
for that period will be deemed canceled and the balance of the participant's
payroll withholding account will be refunded. If a participant becomes
ineligible to participate due to a leave of absence, change to ineligible status
or discontinuance of payroll deductions, the balance of the participant's
payroll withholding account will be refunded to the participant following
written request or otherwise used to purchase Common Stock on the next exercise
date. Participants may elect to terminate or decrease their participation at any
time, but may only join the Purchase Plan or increase participation during
enrollment periods and may only rejoin after termination of participation under
prescribed circumstances. Participants who are directors, executive officers or
10% or more stockholders of the Company are subject to special requirements set
forth in the Purchase Plan concerning their participation. Members of the
Compensation Committee, as the committee responsible for administering the
7
Purchase Plan (the "Committee"), are ineligible to participate under the
express terms of the Purchase Plan.
The Committee has the right to amend or modify the Purchase Plan in its
sole discretion, except that the Committee cannot make changes that would affect
grants already made (unless required by law) and it cannot materially change
eligibility requirements, change the definition of employer, increase the number
of shares subject to options or materially increase the benefits to participants
under the Purchase Plan without prior stockholder approval. The Purchase Plan
may be terminated at any time in the sole and absolute discretion of the
Committee and must be terminated by the Committee at any time the number of
shares of Common Stock authorized for purposes of the Purchase Plan is not
sufficient to meet all purchase requirements, unless a pro rata allocation can
be made in accordance with the terms of the Purchase Plan. If not approved by
the stockholders of the Company by August 1, 1998, the Purchase Plan will become
null and void and the cash and any Common Stock in each participant's account
will be distributed to such participant accordingly.
The following discussion of certain federal income tax consequences
associated with participation in the Purchase Plan is based on the law as in
effect on March 31, 1998. It does not purport to cover federal employment tax or
other federal tax consequences that may be associated with the Purchase Plan,
nor does it cover state, local or non-U.S. taxes.
The Purchase Plan is intended to be a qualified employee stock purchase
plan within the meaning of Section 423 of the Internal Revenue Code of 1986, as
amended, and rules and regulations promulgated under such section. Under the
Purchase Plan, no income is realized upon the grant of an option at the
beginning of an option period or upon the exercise of the option at the end of
that period. If shares of Common Stock acquired upon exercise are disposed of
within two years from the date of grant of the option, the participant realizes
ordinary income at the time of disposition equal in general to the excess of the
fair market value of the shares on the measurement date over the exercise price.
A corresponding deduction is available to the Company. If shares acquired upon
exercise are disposed of after the two-year period described above, or if the
participant dies at any time while holding the shares, ordinary income is
recognized in the year of the qualifying disposition equal to the lesser of (i)
the amount by which the market price of the shares on the date of the qualifying
disposition exceeds the purchase price of the shares or (ii) 15% of the market
price of the shares on the first business day of the purchase period in which
the shares were purchased. In addition, a capital gain will be recognized on the
excess, if any, of the amount recognized on a sale over the employee's basis
(the amount paid per share plus the ordinary income recognized as a result of
the sale). No deduction is available to the Company for this amount.
A majority of the shares of Common Stock and Restricted Common Stock,
voting together, which are cast with respect to such proposal at the Meeting is
required to approve the Purchase Plan. Votes cast by proxy or in person at the
Meeting will be counted by persons appointed by the Company to act as election
inspectors for the meeting. Because Proposal Number 2 must receive the
affirmative vote of a majority of the outstanding Common Stock and Restricted
Common Stock represented at the Meeting, voting together, abstentions will have
no effect on Proposal Number 2. Shares represented by proxies in the form
enclosed, if properly executed and returned and not revoked, will be voted as
specified, but where no specification is made, the shares will be voted in favor
of Proposal 2.
OTHER INFORMATION
No executive officer or non-executive director has elected to participate
in the Purchase Plan. Because the actual benefits to employee participants are
contingent upon, among other things, the amount of contributions participating
employees make on a voluntary basis, it is not possible to predict what benefits
eligible employees will receive under the Purchase Plan.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT STOCKHOLDERS VOTE FOR
PROPOSAL NUMBER 2.
8
PROPOSAL NUMBER 3
PROPOSAL TO AMEND THE COMPANY'S SECOND AMENDED AND RESTATED CERTIFICATE OF
INCORPORATION TO INCREASE THE NUMBER OF AUTHORIZED SHARES OF COMMON STOCK
The Board of Directors has proposed that the number of shares of authorized
Common Stock be increased by 50,000,000 shares to 100,000,000 shares. The
Company's Second Amended and Restated Certificate of Incorporation (the
"Certificate of Incorporation") presently provides that the Company is
authorized to issue 57,969,912 shares of capital stock, of which 50,000,000
shares are designated Common Stock, 2,969,912 shares are designated Restricted
Common Stock, and 5,000,000 shares are designated preferred stock, $.01 par
value per share ("Preferred Stock"). As of March 31, 1998 the Company had (i)
28,808,084 shares of Common Stock outstanding, (ii) 2,752,703 shares of Common
Stock committed for various issuances upon the exercise of outstanding options
and rights to acquire Common Stock, (iii) 2,742,912 shares of Restricted Common
Stock outstanding, and (iv) no shares of Preferred Stock outstanding. All
outstanding shares of Common Stock are fully paid and non-assessable and the
holders thereof are entitled to one vote for each share held. All outstanding
shares of Restricted Common Stock are fully paid and non-assessable and the
holders thereof are entitled to .55 of one vote on all issues other than
election of directors. Holders of Restricted Common Stock are entitled to elect
one Class III director and are otherwise not entitled to vote in the election of
directors. A majority of the Common Stock and Restricted Common Stock entitled
to vote for the election of directors may remove one or more directors at any
time with cause, but the Class III director elected by the Restricted Common
Stock may only be removed with cause by a majority vote of the holders of
Restricted Common Stock.
Subject to the rights of any then outstanding shares of Preferred Stock,
holders of Common Stock and Restricted Common Stock are together entitled to
participate pro rata in such dividends as may be declared in the discretion of
the Board of Directors out of funds legally available for such purpose. Holders
of Common Stock and Restricted Common Stock together are entitled to share
ratably in the net assets of the Company upon liquidation after payment or
provision for all liabilities and any preferential liquidation rights of any
Preferred Stock then outstanding. Holders of Common Stock and holders of
Restricted Common Stock have no preemptive rights to purchase shares of stock of
the Company. Shares of Common Stock are not subject to any redemption provisions
and are not convertible into any other securities of the Company. Shares of
Restricted Common Stock are not subject to any redemption provisions and are
convertible into Common Stock as follows.
Each share of Restricted Common Stock will automatically convert to Common
Stock on a share-for-share basis (i) in the event of a disposition of such share
of Restricted Common Stock by the holder thereof (other than a distribution by a
holder to its partners or beneficial owners, or a transfer to a related party of
such holders (as defined in Sections 267, 707, 318 and/or 4946 of the Internal
Revenue Code of 1986, as amended)), (ii) in the event any person acquires
beneficial ownership of 15% or more of the total number of outstanding shares of
Common Stock, or (iii) in the event any person offers to acquire 15% or more of
the total number of outstanding shares of Common Stock. After July 1, 1998, the
Board of Directors may elect to convert any remaining shares of Restricted
Common Stock into shares of Common Stock in the event 80% or more of the
originally outstanding shares of Restricted Common Stock have been previously
converted into shares of Common Stock. The Common Stock is listed on the New
York Stock Exchange under the symbol "FIX." The Restricted Common Stock is not
listed on any exchange.
During the period from August 1997 to March 1998 the Company issued nearly
eight million shares of Common Stock in connection with various acquisitions.
Given the number of shares outstanding and the number of shares reserved for
issuance in connection with employee benefit plans and the potential conversion
of Restricted Common Stock, the Board of Directors feels that it would not be
prudent to attempt to delay increasing the authorized Common Stock until the
annual meeting of stockholders anticipated to be held in May 1999. The Board of
Directors believes that approval of the proposed amendment is in the Company's
best interest, as the amendment to the Certificate of Incorporation would
facilitate the Company's business and financial purposes in the future without
the necessity of delaying such
9
activities for further stockholder approvals, except as may be required in a
particular case by the Company's charter documents, applicable law, or the rules
of the New York Stock Exchange or other system on which the Company's securities
may be listed. The Company currently has no plan or intention to acquire any
business that would require a separate vote of the stockholders, but in the
event such an acquisition is entered into, the Company will solicit all required
approvals.
If Proposal Number 3 is approved, the additional shares of Common Stock
would be available for sale pursuant to public offerings, for use in
acquisitions, for stock dividends, for issuance pursuant to stock options and
other rights to purchase or receive shares and for any other purpose for which
shares of Common Stock may be issued under the laws of the State of Delaware.
Except for the issuance of shares of Common Stock in connection with ongoing and
potential acquisitions of complementary businesses, the Company has no other
immediate plans for the issuance of any of its authorized but unissued and
unreserved shares of Common Stock.
The authorization of additional shares of Common Stock could make more
difficult, and thereby discourage, attempts to acquire control of the Company.
For example, such additional shares could be used to dilute the stock ownership
of parties seeking to obtain control of the Company, to increase the total
amount of consideration necessary for a party to obtain control, or to increase
the voting power of friendly third parties. These uses could have the effect of
making it more difficult for a third party to remove incumbent management or to
accomplish a given transaction, even if such actions would generally be
beneficial to stockholders. The Board of Directors has concluded, however, that
the advantages of the additional authorized shares outweigh any potential
disadvantages. Assuming the proposed increase is approved by the stockholders,
the Company intends to use the additional shares for acquisitions and other
purposes described above, and has no intention to use them to deter takeovers.
A majority of the shares of Common Stock and the shares of Restricted
Common Stock issued and outstanding on the Record Date (and entitled to vote at
the Meeting), voting together,is required to adopt the proposed amendment. Votes
cast by proxy or in person at the Meeting will be counted by persons appointed
by the Company to act as election inspectors for the meeting. Because Proposal
Number 3 must receive the affirmative vote of a majority of the outstanding
Common Stock and Restricted Common Stock, voting together, abstentions will have
the effect of a vote against Proposal Number 3. Shares represented by proxies in
the form enclosed, if properly executed and returned and not revoked, will be
voted as specified, but where no specification is made, the shares will be voted
in favor of Proposal 3.
THE BOARD OF DIRECTORS UNANIMOUSLY RECOMMENDS THAT STOCKHOLDERS VOTE FOR
PROPOSAL NUMBER 3.
10
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table sets forth certain information with respect to the
beneficial ownership of shares of Common Stock and Restricted Common Stock as of
March 31, 1998 (i) individually by the Chief Executive Officer, each of the four
other most highly paid executive officers of the Company in 1997 as named in the
Summary Compensation Table (the "Named Executive Officers") and each director
of the Company, (ii) by all executive officers and directors of the Company as a
group and (iii) by each person known to the Company to be the beneficial owner
of more than five percent of the outstanding Common Stock or Restricted Common
Stock. Except as noted below, each of the persons listed has sole investment and
voting power with respect to the shares indicated.
RESTRICTED COMMON
STOCK SHARES COMMON STOCK
BENEFICIALLY SHARES BENEFICIALLY
OWNED OWNED(1)
-------------------- --------------------
NAME+ NUMBER PERCENT NUMBER PERCENT
- ------------------------------------- --------- ------- --------- -------
Steven S. Harter(2).................. 1,061,218 38.7% 15,000 *
Robert J. Powers(3).................. 1,461,915 5.6
Robert R. Cook....................... 717,408 2.8
Brian S. Atlas....................... 716,000 2.7
Salvatore P. Giardina................ 713,514 2.7
Michael Nothum, Jr.(4)............... 708,287 2.7
Thomas J. Beaty...................... 564,537 2.2
Fred M. Ferreira..................... 479,535 1.8
John C. Phillips..................... 403,305 1.5
Samuel M. Lawrence III............... 317,307 1.2
Alfred J. Giardenelli, Jr............ 304,216 1.2
Charles W. Klapperich................ 255,401 *
J. Gordon Beittenmiller.............. 116,000 *
Reagan S. Busbee..................... 116,000 *
William George III................... 75,000 *
Larry Martin(5)...................... 42,692 *
John Mercadante, Jr.(5).............. 42,692 *
All executive officers and directors
as a group (17 persons)............ 1,061,218 38.7% 7,048,809 27.0
- ------------
The address of each of the persons listed is c/o the Company, Three Riverway,
Suite 200, Houston, Texas 77056.
* Less than 1%.
(1) Shares shown do not include shares that could be acquired upon exercise of
options which do not vest within 60 days.
(2) Includes 902,034 shares of Restricted Common Stock held in a partnership as
to which Mr. Harter is a general partner, 159,184 shares of Restricted
Common Stock held in a trust for Mr. Harter's minor children as to which he
disclaims beneficial ownership and 15,000 shares of Common Stock issuable
upon exercise of options granted under the Directors' Plan.
(3) Includes 230,000 shares held by the Powers Family Foundation, a charitable
entity.
(4) Includes an aggregate of 18,694 shares which are held in irrevocable trusts
for Mr. Nothum's minor children and of which he is trustee.
(5) Includes 15,000 shares of Common Stock issuable upon exercise of options
granted under the Directors' Plan.
11
COMPENSATION OF EXECUTIVE OFFICERS
The following tables set forth information with respect to compensation
paid to or accrued on behalf of the Named Executive Officers in 1997 beginning
on June 27, 1997, when the Company became a publicly held company, unless
otherwise noted. All of the Named Executive Officers have been granted stock
options.
SUMMARY COMPENSATION TABLE
LONG TERM
COMPENSATION AWARDS
-------------------
ANNUAL COMPENSATION SECURITIES
NAME AND -------------------- UNDERLYING ALL OTHER
PRINCIPAL POSITION YEAR SALARY OTHER(1) OPTIONS COMPENSATION(2)
- ---------------------------------------- --------- --------- --------- ------------------- ---------------
Fred M. Ferreira........................ 1997 $ 76,154 -- 200,000 --
Chairman of the Board,
Chief Executive Officer
and President
Michael Nothum, Jr...................... 1997 $ 76,154 $ 4,500 25,000 $ 900
Chief Operating Officer
and Director
J. Gordon Beittenmiller................. 1997 $ 76,154 -- 100,000 --
Senior Vice President,
Chief Financial Officer,
Treasurer and Director
Reagan S. Busbee........................ 1997 $ 63,462 -- 100,000 --
Senior Vice President
William George, III..................... 1997 $ 76,154 $ 31,000 75,000 --
Vice President
and General Counsel
- ------------
(1) Reflects an automobile allowance of $750 per month for Mr. Nothum and
partial reimbursement of moving expenses for Mr. George.
(2) Reflects matching contributions under a 401(K) plan.
12
OPTION GRANTS IN LAST FISCAL YEAR
The following table sets forth information concerning the grant of stock
options during the last fiscal year to each of the Named Executive Officers. No
stock appreciation rights were granted during the last fiscal year.
POTENTIAL
REALIZABLE VALUE AT
ASSUMED ANNUAL
RATES OF
NUMBER OF PERCENT OF STOCK PRICE
SECURITIES TOTAL OPTIONS APPRECIATION FOR
UNDERLYING GRANTED TO OPTION TERM(2)
OPTIONS EMPLOYEES IN EXERCISE EXPIRATION --------------------
NAME GRANTED(1) FISCAL YEAR PRICE DATE 5% 10%
- ------------------------------------- ----------- -------------- --------- ----------- --------- ---------
Fred M. Ferreira..................... 200,000 7.9% $13 6/27/04 $1,060,000 $2,468,000
Michael Nothum, Jr. ................. 25,000 1.0% 13 6/27/04 132,500 308,500
J. Gordon Beittenmiller.............. 100,000 4.0% 13 6/27/04 530,000 1,234,000
Reagan S. Busbee..................... 100,000 4.0% 13 6/27/04 530,000 1,234,000
William George, III.................. 75,000 3.0% 13 6/27/04 397,500 925,500
- ------------
(1) All of these stock options, which were granted pursuant to the Company's
1997 Long Term Incentive Plan, were granted at the fair market value of the
underlying option shares on the date of grant. Each of the foregoing options
has an exercise price equal to the stock price on the date of grant. These
options will vest at the rate of 20% per year, commencing on the first
anniversary of the date of grant, and will expire at the earliest of seven
years from the date of grant or three months following termination of
employment. In the event of a change in control of the Company, these
options would become exercisable in full. Stock options reported consist of
non-qualified stock options.
(2) The dollar amounts under these columns are the result of calculations at the
5% and 10% annual appreciation rates set by the Securities and Exchange
Commission for illustrative purposes and are not intended to forecast future
financial performance or possible future appreciation in the price of the
Company's common shares.
OPTION EXERCISES IN LAST FISCAL YEAR
The following table sets forth information concerning the fiscal year-end
value of unexercised stock options held by the Named Executive Officers during
the last fiscal year.There were no option exercises by Named Executive Officers
during 1997.
AGGREGATED FISCAL YEAR-END OPTION VALUES
NUMBER OF SECURITIES VALUE OF UNEXERCISED
UNDERLYING UNEXERCISED IN-THE-MONEY OPTIONS
OPTIONS AT FISCAL YEAR-END AT FISCAL YEAR-END(1)
---------------------------- ----------------------------
NAME EXERCISABLE UNEXERCISABLE EXERCISABLE UNEXERCISABLE
- ------------------------------------- ----------- ------------- ----------- -------------
Fred M. Ferreira..................... 0 200,000 $ 0 $ 1,350,000
Michael Nothum, Jr. ................. 0 25,000 0 168,750
J. Gordon Beittenmiller.............. 0 100,000 0 675,000
Reagan S. Busbee..................... 0 100,000 0 675,000
William George, III.................. 0 75,000 0 506,250
- ------------
(1) These numbers are based upon the fair market value of one share of the
Company's Common Stock on December 31, 1997 ($19.75), less the exercise
price of in-the-money options at the end of 1997.
13
EMPLOYMENT AGREEMENTS; COVENANTS NOT TO COMPETE; CHANGE OF CONTROL;
INDEMNIFICATION
The Company was incorporated in December 1996 and did not pay any of its
executive officers compensation during 1996. During 1997 its five most highly
compensated executive officers were Messrs. Ferreira, Beittenmiller, George,
Nothum, and Busbee. Messrs. Ferreira, Beittenmiller, George and Busbee were
employed beginning at the initial public offering on June 27, 1997. Mr. Nothum
was employed at Tri-City, where he was a major stockholder and president prior
to the initial public offering.
On June 27, 1997, each of Messrs. Ferreira, Beittenmiller, George and
Busbee entered into an employment agreement with the Company providing for an
annual base salary of $150,000, except for Mr. Busbee, whose annual base salary
is $125,000. Each employment agreement is for a term of three years, and unless
terminated or not renewed by the Company or not renewed by the employee, the
term will continue thereafter on a year-to-year basis on the same terms and
conditions existing at the time of renewal. The agreement provides that, in the
event of a termination of employment by the Company without cause, the employee
will be entitled to receive from the Company an amount equal to the greater of
salary for the remaining term or one year's salary, payable in one lump sum on
the effective date of termination. In the event of a change in control of the
Company (as defined in the employment agreement) during the initial three-year
term, if the employee is not given at least five days' notice, of the
successor's intent to continue the employee's employment after such change in
control, the employee may elect to terminate his employment and receive in one
lump sum three times the amount he would receive pursuant to a termination
without cause during such initial term. The non-competition provisions of the
employment agreement do not apply to a termination without such notice. In the
event the employee is given at least five days' notice of the successor's intent
to continue the employee's employment after such change in control, the employee
may elect to terminate his employment and receive in one lump sum two times the
amount he would receive pursuant to a termination without cause during such
initial term. In such event, the non-competition provisions of the employment
agreement would apply for two years from the effective date of termination. Each
employment agreement contains a covenant not to compete with the Company for two
years immediately following termination of employment or, in the case of a
termination by the Company without cause in the absence of a change in control,
for a period of one year following termination of employment.
On June 27, 1997, Mr. Nothum entered into an employment agreement providing
for an annual base salary of $150,000. His employment agreement is for a term of
five years, and unless terminated or not renewed by the Founding Company or nor
renewed by the employee, the term will continue thereafter on a year-to-year
basis on the same terms and conditions existing at the time of renewal. The
agreement provides that, in the event of a termination of employment by the
Founding Company without cause during the first three years of the employment
term (the "Initial Term"), the employee will be entitled to receive from the
Founding Company an amount equal to his then current salary for the remainder of
the Initial Term or for one year, whichever is greater. In the event of a
termination of employment with cause during the final two years of the initial
five-year term of the employment agreement, the employee will be entitled to
receive an amount equal to his then current salary for one year. In either case,
payment is due in one lump sum on the effective date of termination. Mr.
Nothum's employment agreement also contains change of control and competition
provisions identical to those described for the other Named Executive Officers
listed above.
Each executive officer and director of the Company who was in office at the
time of the initial public offering has entered into an Indemnification
Agreement with the Company whereby the Company indemnifies each against actions
taken in good faith on behalf of the Company.
14
REPORT OF THE COMPENSATION COMMITTEE ON EXECUTIVE COMPENSATION
The Compensation Committee, which is responsible for making recommendations
to the Board of Directors on compensation relating to officers of the Company
and administering the Company's stock benefit plans, makes the following report
on executive compensation during 1997:
The Company was founded by entrepreneurs who pooled their talents and
resources to form the Company. The Company's executive compensation
philosophy is to rely principally on enterprise value as the primary
motivating factor for executive performance.
Compensation for executive officers currently consists of two
components: annual salary and stock-based incentives. Substantially all
current executive officers have employment agreements that establish an
annual salary. Salaries were set at what the Company believes are
relatively modest levels for companies of similar revenues and market
capitalization. The salary scale was set at the time of the initial public
offering and reflects the fact that each of the founding executive officers
was a stockholder of the Company. For several of the founding executive
officers, the new salary level represented a significant reduction from the
compensation they received. This entrepreneurial philosophy established the
annual salary scale and salaries for executive officers who have joined the
Company since the time of the initial public offering have been fit into
that structure, depending on the individual's responsibilities within the
Company. At the time of the initial public offering the Company's executive
officers were also given stock options.
No bonuses have been awarded to executive officers of the Company
since the public offering in June 1997.
COMPENSATION COMMITTEE
John Mercadante, Jr., CHAIRMAN
Larry Martin
Steven S. Harter
15
STOCK PERFORMANCE GRAPH
The following stock price performance graph compares the cumulative total
return on the Company's Common Stock with the cumulative total return of the
Standard & Poor's Composite 500 Index and of a peer group consisting of American
Residential Services, Inc., Group Maintenance America Corp. and Service Experts
Inc., each of which are public traded companies engaged in HVAC contracting,
from June 27, 1997, the date of the Company's initial public offering, through
December 31, 1997, assuming a $100 initial investment in each case.
[LINEAR GRAPH PLOTTED FROM DATA IN TABLE BELOW]
CUMULATIVE TOTAL RETURN
---------------------------------------------------------------------------------------
6/27/97 6/30/97 7/31/97 8/31/97 9/30/97 10/31/97 11/30/97 12/31/97
------- ------- ------- ------- ------- -------- -------- --------
Comfort Systems USA, Inc. FIX.......... 100.00 120.19 137.50 137.02 147.12 130.77 130.77 151.92
S & P 500............................... 100.00 104.48 112.79 106.47 112.31 108.56 113.58 115.53
RUSSELL 2000............................ 100.00 104.30 109.15 111.65 119.82 114.56 113.82 115.81
NOTE: Performance is reported monthly, assumes $100 invested on June 27, 1997
or May 31, 1997, and includes reinvestment of dividends through the end of
fiscal year 1997. The stock price performance on the graph above is not
necessarily indicative of future price performance.
16
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
Messrs. Harter, Mercadante and Martin, none of whom is or was an executive
officer or employee of the Company during 1997, other than Mr. Harter who served
as President of the Company for the first six days of January 1997 when the
Company had no operations,served on the Compensation Committee during 1997. Mr.
Harter is a member of the Coach USA, Inc. compensation committee of its Board of
Directors, and Mr. Mercadante is an executive officer of that company.
SECTION 16(A) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934, as amended, requires
the Company's directors and executive officers and persons who own more than ten
percent of a registered class of the Company's equity securities to file with
the SEC initial reports of ownership and reports of changes in ownership of
Common Stock and other equity securities of the Company. Officers, directors and
greater-than-ten-percent stockholders are required by SEC regulation to furnish
the Company with copies of all Section 16(a) forms they file.
In reviewing the various reports filed with respect to beneficial ownership
under Section 16(a), no late filings were discovered.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
ORGANIZATION OF THE COMPANY
In connection with the formation of the Company, the Company issued to
Notre a total of 2,969,912 shares of Common Stock for an aggregate cash
consideration of $29,699. Mr. Harter is the President of Notre and a director of
the Company. In March 1997, Notre exchanged 2,742,912 shares of Common Stock for
an equal number of shares of Restricted Common Stock. Notre advanced $2.0
million to provide funds necessary to effect the Mergers (defined below) and the
IPO (defined below). All of Notre's advances were repaid from the net proceeds
of the IPO.
In January and February 1997, the Company issued a total 786,435 shares of
Common Stock at $.01 per share to various executive officers, as follows: Mr.
Ferreira -- 479,435 shares, Mr. Beittenmiller -- 116,000 shares, Mr.
Busbee -- 116,000 shares and Mr. George -- 75,000 shares. The Company also
granted options to purchase 10,000 shares of Common Stock under the Directors'
Plan, effective upon the consummation of the IPO, to Mr. Harter, a director of
the Company, and to Messrs. Mercadante and Martin, who became directors of the
Company upon the closing of the IPO.
On June 27, 1997 the Company sold 7,015,000 shares of Common Stock at a
price of $13.00 per share in its initial public offering (the "IPO"). Proceeds
from the IPO were used to enable the Company to acquire by merger or share
exchange (the "Mergers") all of the issued and outstanding stock of the
following companies (the "Founding Companies"): Accurate Air Systems, Inc., a
Texas corporation ("Accurate"), Atlas Comfort Services USA, Inc., a Texas
corporation ("Atlas"), Contract Service, Inc., a Utah corporation
("CSI/Bonneville"), Eastern Heating & Cooling, Inc., a New York corporation
("Eastern"), Freeway Heating & Air Conditioning Inc., a Utah corporation
("Freeway"), Quality Air Heating & Cooling, Inc., a Michigan corporation
("Quality"), S.M. Lawrence Company, Inc., a Tennessee corporation
("Lawrence"), Seasonair, Inc. , a Maryland corporation ("Seasonair"),
Standard Heating & Air Conditioning Company, an Alabama corporation
("Standard"), Tech Heating and Air Conditioning, Inc., an Ohio corporation
("Tech"), Tri-City Mechanical, Inc., an Arizona corporation ("Tri-City"),
and Western Building Services, Inc., a Colorado corporation ("Western"). As a
result of the Mergers, each of the Founding Companies is now a wholly-owned
subsidiary of the Company. The aggregate consideration paid by the Company in
the Mergers consisted of $45.3 million in cash and 9,720,927 shares of Common
Stock. In addition, prior to the Mergers, Accurate distributed to Thomas J.
Beaty real property having a net book value of approximately $370,000.
17
The following table sets forth the consideration paid and total debt
assumed by the Company in the Mergers for each of the Founding Companies:
SHARES OF
COMMON TOTAL
NAME CASH STOCK DEBT
- ------------------------------------- ------------------------ --------- ------------------------
(DOLLARS IN THOUSANDS) (DOLLARS IN THOUSANDS)
Quality.............................. $ 10,082 2,207,158 $ 7,389
Tri-City............................. 8,680 1,557,962 3,500
Atlas................................ 6,864 1,432,000 1,776
Lawrence............................. 4,500 1,197,796 300
Tech................................. 3,997 717,408 1,906
Accurate............................. 3,145 564,537 985
CSI/Bonneville....................... 1,813 493,672 1,385
Western.............................. 2,022 362,939 777
Freeway.............................. 1,039 319,698 203
Seasonair............................ 1,516 272,084 154
Standard............................. 947 291,457 433
Eastern.............................. 698 304,216 1,603
---------- --------- ----------
Total................................ $ 45,303 9,720,927 $ 20,411
========== ========= ==========
Additionally, prior to the Mergers, the Founding Companies which are C
Corporations, except Atlas, made interim earnings distributions to their
stockholders in the amount of $1.5 million.
In connection with the Mergers, and as consideration for their interests in
the Founding Companies, certain officers, directors, key employees and holders
of more than 5% of the outstanding shares of the Company, together with their
spouses and trusts for which they act as trustees, received cash and shares of
Common Stock of the Company as follows:
SHARES OF
COMMON
NAME CASH STOCK
- ------------------------------------- ----------------------- ---------
(DOLLARS IN THOUSANDS)
Robert J. Powers..................... $ 8,143 1,461,496
Michael Nothum, Jr................... 4,236 760,287
Robert R. Cook....................... 3,997 717,408
Brian S. Atlas....................... 3,432 716,000
Thomas J. Beaty...................... 3,145 564,537
John C. Phillips..................... 1,310 403,305
Samuel M. Lawrence III............... 1,031 317,307
Alfred J. Giardenelli, Jr............ 698 304,216
Charles W. Klapperich................ 1,423 255,401
Pursuant to the agreements entered into in connection with the Mergers, the
stockholders of the Founding Companies have agreed not to compete with the
Company for five years, commencing on the date of consummation of the IPO.
LEASES OF REAL PROPERTY BY FOUNDING COMPANIES
Atlas leases its office space in Houston, Texas, as well as single family
residences located in Austin, Texas, Phoenix, Arizona, and Antioch, Tennessee.
These properties are owned by M & B Interest, Inc. ("M & B"), a corporation
wholly owned by Mr. Brian S. Atlas, who is a director of the Company, and his
brother, Mr. Michael Atlas. The lease for the real property in Houston expired
on September 30, 1997 and provided for an annual rental of $90,000. The three
single family residences are leased on a month-to-month basis, at an annual
aggregate rental of $36,780. The Company has also agreed with M & B to lease a
recently constructed office and warehouse facility constructed by M & B in
Houston for an annual rental of
18
$204,000. This new office and warehouse facility replaced Atlas' existing
facility. During construction of the new facility, Atlas performed HVAC
installations at prices comparable to those charged to the public. The Company
believes that the rent for these properties does not exceed fair market value.
Tri-City has entered into an agreement with a limited liability corporation
owned by Mr. Nothum, Jr., who is a director of the Company, and his father to
lease office, operations and warehouse facilities for a ten year term at annual
rental of $530,100. Tri-City provides liability insurance on the property and is
responsible for any increase in real property taxes due to its improvement of
the leased property. The lease will expire in April 2007. During construction of
the new facility, Tri-City performed HVAC installations at prices comparable to
those charged to the public. The Company believes that the rent for these
properties does not and will not exceed fair market value.
Lawrence leases its office space and fabrication facility in Jackson,
Tennessee from the father of Mr. Samuel M. Lawrence III, which is Lawrence's
Chief Executive Officer and a director of the Company. The lease expires on
October 31, 1997 and provides for an annual rental of $110,400. Additionally,
Lawrence provides liability insurance on the property and pays its proportionate
share of ad valorem taxes, utilities and maintenance costs. The Company believes
that the rent for this property does not exceed fair market value.
Accurate leases two parcels of real property in Houston, Texas owned by Mr.
Beaty, who is a director of the Company. One of the leased premises is used by
Accurate for office and warehouse space. The lease on one of these premises
expires on June 30, 2002 and provides for an annual rental of $38,000. The other
leased premise is used by Accurate as a sheet metal shop under a lease dated
July 1, 1997 that will expire on June 30, 2002 and that provides for an annual
rental of $46,700. The rental rate on these premises in subsequent years of the
lease term will be adjusted in accordance with the Consumer Price Index.
Additionally, Accurate will pay all utility, taxes and insurance costs on both
leased premises. Accurate has options to renew each lease for two additional
five-year terms. The Company believes that the rent for both properties does not
and will not exceed fair market value. Accurate previously owned the property it
uses for its sheet metal shop. Prior to the Mergers, Accurate distributed this
property having a net book value of approximately $370,000 to Mr. Beaty.
Eastern leases its office and warehouse space in Albany, New York from 60
Loudonville Road Associates ("Loudonville"), a partnership of Mr. Alfred J.
Giardenelli Jr., who is a director of the Company, and his brother. The lease
provides for annual rental of $55,000 and payment by Eastern of taxes,
maintenance, repairs, utilities and insurance costs on the leased premises. The
Company believes that the rent for this property does not exceed the fair market
value. The lease expires on December 31, 1999. Prior to expiration, however,
Eastern intends to enter into a 10-year lease with Loudonville for a new
building and to terminate the existing lease. Eastern has agreed to install the
HVAC systems in the new building at a price which the Company believes to be at
a fair market value. The Company's annual rental in the new building will be at
fair market value, as determined by an appraisal.
CSI/Bonneville leases its offices and warehouse space in Salt Lake Valley,
Utah from J & J Investments, a joint venture partly owned by Mr. Phillips, who
is a director of the Company. This lease expires on February 28, 2002 and
provides for an annual rental in 1997 of $120,720, increasing annually by 5%.
CSI/Bonneville is responsible for ad valorem taxes, maintenance, insurance and
third-party management costs related thereto. CSI/Bonneville has options to
renew the lease for two additional five-year terms at a fair market value
determined by an appraisal. The Company believes that the rent for this property
does not exceed fair market value.
Tech leases its office space in Solon, Ohio from Mr. Cook, who is a
director of the Company. The lease expires on April 2, 2000, and provides for an
annual rental of $84,000. Tech is responsible for its utility costs, 15% of
common utility costs and 50% of the landlord's costs of servicing and
maintaining the premises and providing comprehensive liability insurance for the
leased premises. The Company believes that the rent for such property does not
exceed fair market value.
19
During 1997, Quality leased its warehouse facility in Grand Rapids,
Michigan from Mr. Powers, who is a director of the Company. Construction of the
warehouse facility was financed with the proceeds of a public bond issue. The
lease expires on April 30, 2005, and provides for an annual rental of the
greater of $216,000 or Mr. Powers' costs for the leased warehouse, including
bond debt service or mortgage payments, utilities, insurance, ad valorem taxes,
maintenance and repairs. Quality has an option to renew the lease for one
additional three-year term on the same terms. The Company believes that the rent
for such property does not exceed fair market value. Quality has guaranteed the
payment of two series of public bonds issued in 1985 and 1990, respectively, by
the Michigan Strategic Fund on behalf of two real property development entities
owned by Mr. Powers, the proceeds of which were used to fund the construction of
Quality's leased warehouse facility and a second adjacent warehouse. After the
IPO, these bonds were repaid. In December 1997, Mr. Power sold his interest in
the leased facility to a third party, and at that time Quality entered into a
new lease for the premises which reduced Quality's cost for the premises.
F&G Mechanical Corporation, a Delaware corporation ("F&G") which is a
wholly owned subsidiary of the Company, leases its office and warehouse space in
Secaucus, New Jersey from Salpat Realty, Inc., a corporation which is owned in
part by Mr. Giardina. The lease expires on December 31, 2002, and provides for
an annual rental of $146,790. F&G is responsible for ad valorem taxes,
maintenance and insurance related thereto. The Company believes that the rent
for such property does not exceed fair market value.
The Company has adopted a policy that, whenever possible, it will not own
any real estate. Accordingly, in connection with future acquisitions, the
Company may require the distribution of real property owned by acquired
companies to its stockholders and the leaseback of such property at fair market
value.
OTHER TRANSACTIONS
Prior to the IPO, Atlas owed $78,000 to Sid Atlas, the father of Brian and
Michael Atlas, payable in monthly installments of $5,500, including interest at
the rate to 10%, through March 1998. Atlas was also the obligor on two
promissory notes payable to Brian S. Atlas and Michael Atlas in the outstanding
principal amount of $63,537 to each, providing for aggregate monthly
installments of $4,812, including interest at the rate of 10%, though June 1999.
Shortly after the IPO the Company paid and retired all such indebtedness.
On October 31, 1996, Lawrence loaned $75,000 to Charles Lawrence at an
interest rate of 8%. This note was payable on demand or October 31, 2001, and
was repaid shortly following the IPO. Charles Lawrence is a brother of Samuel M.
Lawrence III, who is a director of the Company.
On December 27, 1996, Accurate borrowed $630,000 from Mr. Beaty. Interest
was payable monthly at the rate of 9% on the outstanding balance. The note
matured on June 30, 1997 and was repaid at that time.
CSI/Bonneville owed Messrs. Phillips and another stockholder of
CSI/Bonneville $424,000 and $105,000, respectively. Two of the promissory notes,
payable to Mr. Phillips and the other stockholder, are in the principal amount
of $80,000 and $20,000, respectively, and are payable on demand. The remaining
eight promissory notes are each payable ten years from the date of the note, and
mature at various times from 2002 to 2006. All of the notes bear interest at
10%, with interest payable monthly and principal payable at maturity. In 1996,
CSI/Bonneville made interest payments to Mr. Phillips and the other stockholders
in the amount of $35,000 and $6,000, respectively. After the IPO the Company
paid and retired all such indebtedness.
During 1996, Mr. Klapperich, who is a director of the Company, received
advances from Western aggregating $173,500. On December 31, 1996, Western
credited against this amount a portion of a dividend payable in the amount of
$210,315, discharging the indebtedness of Mr. Klapperich to Western.
The Company paid an aggregate of $150,000 of the legal fees of the owners
of the Founding Companies in connection with the acquisition of their companies.
Prior to its purchase by the Company, F&G had advanced an aggregate of $5.6
million to Sorce Properties LLC, a corporation that is owned in part by Mr.
Giardina. At the time of the acquisition of F&G,
20
Sorce Properties LLC agreed that it would repay the debt within three years, and
Mr. Giardina pledged to F&G 180,262 shares of Company common stock received in
the transaction, as part of a pledge of an aggregate total of 360,524 shares of
Company common stock to secure repayment of the indebtedness. A note bearing 6%
interest evidences the underlying indebtedness, and the Company has agreed that
it will only have recourse to the stock in the event that the debt is not paid.
The pledge agreement further provides that the pledged shares may be released
under certain circumstances if Mr. Giardina gives F&G an unlimited personal
guarantee of the indebtedness.
The Company has agreed to indemnify Notre for liabilities arising in
connection with actions taken by it in connection with its role as a promoter
prior to and during the IPO.
See the previous section entitled "COMPENSATION COMMITTEE INTERLOCKS AND
INSIDER PARTICIPATION" for other information required to be disclosed here.
COMPANY POLICY
Any future transactions with directors, officer, employees or affiliates of
the Company or its subsidiaries are anticipated to be minimal and will be
approved in advance by a majority of disinterested members of the Board of
Directors.
AUDIT MATTERS
The Board of Directors selected the firm of Arthur Andersen LLP, certified
public accountants, as auditors for the Company for the fiscal year ending
December 31, 1997. A representative of Arthur Andersen LLP is expected to be
present at the Meeting with the opportunity to make a statement if he or she
desires and to respond to appropriate questions.
STOCKHOLDER PROPOSALS
Proposals of stockholders submitted for consideration at the 1999 Annual
Meeting of Stockholders must be received by the Company at its principal
executive offices not later than December 1, 1998 in order to be considered for
inclusion in the Company's proxy material for that meeting.
The Company's Bylaws establish procedures, including advance notice
procedures, with regard to the nomination other than by or at the direction of
the Board of Directors, of candidates for election as directors and with regard
to certain matters to be brought before meetings of stockholders of the Company.
The Bylaws also contain procedures for regulation of the order of business and
conduct of stockholder meetings, the authority of the presiding officer and
attendance at such meetings.
OTHER BUSINESS
The Board of Directors knows of no business to be brought before the
Meeting which is not referred to in the accompanying Notice of Annual Meeting.
Should any such matters be presented, the persons named in the proxy intend to
take such action in regard to such matters as in their judgment seems advisable.
FORM 10-K AND ANNUAL REPORT TO STOCKHOLDERS
A copy of the Company's Annual Report to Stockholders, which includes the
Company's Form 10-K filed with the SEC, accompanies this proxy statement.
21
APPENDIX A
1998 EMPLOYEE STOCK PURCHASE PLAN
(Effective February 1, 1998)
ARTICLE I - BACKGROUND
1.1 Establishment of the Plan.
Comfort Systems USA, Inc. (the "Company"), hereby establishes a stock purchase
plan, effective February 1, 1998, to be known as the "1998 Employee Stock
Purchase Plan" (the "Plan"), as set forth in this document. The Plan is intended
to be a qualified employee stock purchase plan within the meaning of Section 423
of the Internal Revenue Code of 1986, as amended, and the regulations and
rulings thereunder.
1.2 Applicability of the Plan.
The provisions of this Plan are applicable only to certain individuals who, on
or after February 1, 1998, are employees of the Company and its subsidiaries
participating in the Plan.
1.3 Purpose.
The purpose of the Plan is to enhance the proprietary interest among the
employees of the Company and its participating subsidiaries through ownership of
Common Stock of the Company.
ARTICLE II - DEFINITIONS
Whenever capitalized in this document, the following terms shall have the
respective meanings set forth below.
2.1 Administrator.
Administrator shall mean the person or persons (who may be officers or employees
of the Company) selected by the Committee to operate the Plan, perform
day-to-day administration of the Plan, and maintain records of the Plan.
2.2 Board.
Board shall mean the Board of Directors of the Company.
1
2.3 Code.
Code shall mean the Internal Revenue Code of 1986, as amended from time to time,
and the regulations thereunder.
2.4 Committee.
Committee shall mean a committee which consists of members of the Board and
which has been designated by the Board to have the general responsibility for
the administration of the Plan. Members of the Committee shall not be eligible
to participate in the Plan. Each member of the Committee shall not be eligible
to participate in the Plan. Each member of the Committee shall be a
"disinterested person" within the meaning of Section 16 of, and Rule 16b-3
under, the Securities Exchange Act of 1934. The Committee shall satisfy the
requirements of Section 16 of the Securities Exchange Act of 1934, and all rules
and regulations thereunder, regarding disinterested administration.
Subject to the express provisions of the Plan, the Committee shall have plenary
authority in its sole and absolute discretion to interpret and construe any and
all provisions of the Plan, to adopt rules and regulations for administering the
Plan, and to make all other determinations necessary or advisable for
administering the Plan. The Committee's determinations on the foregoing matters
shall be conclusive and binding upon all persons.
2.5 Common Stock.
Common Stock shall mean Common Stock, $0.01 par value per share, of the Company.
2.6 Company.
Company shall mean Comfort Systems USA, Inc.
2.7 Compensation.
(a) For purposes of this Plan, "Total Compensation" shall mean,
for any Participant, for any period, the Participant's
total compensation including fixed and variable components
of base compensation and cash incentive compensation paid
to the Participant for the respective period; but excluding
car allowances, life insurance premiums, moving expenses,
income from disqualifying dispositions of incentive stock
options and other similar items.
(b) Total Compensation shall include any amounts deferred by
the Participant under a plan maintained by an Employer
under Code Section 401(k) or amounts contributed by the
Participant under a plan maintained by an Employer under
Code Section 125.
2
2.8 Date of Grant.
Date of Grant shall mean the first day of each Option Period.
2.9 Effective Date.
Effective Date shall mean February 1, 1998.
2.10 Employee.
Employee shall mean an employee of an Employer.
2.11 Employer.
Employer shall mean the Company and any Subsidiary designated by the Committee
as an employer participating in the Plan.
2.12 Enrollment Form.
Enrollment Form shall mean an Employee's authorization either in writing on a
form approved by the Administrator or through telephonic communication approved
by the Administrator that specifies the Employee's payroll deduction, and
contains such other terms and provisions as may be required by the
Administrator.
2.13 Exercise Date.
Exercise Date shall mean the last day of each Option Period.
2.14 Fair Market Value.
Fair Market Value of a share of Common Stock, as of any applicable date, shall
mean -
(a) if the Common Stock is traded on the applicable date on a
national stock exchange, the closing price for the Common
Stock as reported on the New York Stock Exchange for that
date or, if no closing price is so reported for that date,
the closing price on the next preceding date for which a
closing price was reported; or
(b) if the Common Stock is not traded on the applicable date on
a national stock exchange, the closing price on such date
of a share of Common Stock as traded on the largest stock
exchange on which it is then traded or, if no shares were
traded on such date, on the next preceding day on
3
which shares were traded on such exchange, as reported by
National Quotation Bureau, Inc., or other national
quotation service.
If at any time shares of Common Stock are not traded on an exchange or in the
over-the- counter market, Fair Market Value shall be the value determined by the
Board or the Committee, taking into consideration those factors affecting or
reflecting value which they deem appropriate.
2.15 Option.
Option shall mean a right to purchase Common Stock under the Plan.
2.16 Option Period.
Option Period shall mean each six-month period beginning each February 1st and
August 1st.
2.17 Option Price.
Option Price shall mean the purchase price of Common Stock determined under
Section 5.1.
2.18 Participant.
Participant shall mean any Employee who meets the eligibility requirements of
Section 3.1 and who has elected to participate in the Plan under Section 3.3 and
who has an account balance under the Plan.
2.19 Plan.
Plan shall mean the 1998 Employee Stock Purchase Plan, as amended and in effect
from time to time.
2.20 Reporting Person.
Reporting Person shall mean a Participant who, on the relevant date, is a
director, executive officer or 10% shareholder of the Company as defined in
Section 16(a) of the Securities Exchange Act of 1934, as amended.
2.21 Subsidiary.
Subsidiary shall mean any present or future corporation that is a "subsidiary
corporation" of the Company as defined in Code Section 424.
4
Except when otherwise indicated by the context, the definition of any term
herein in the singular may also include the plural.
ARTICLE III - ELIGIBILITY AND PARTICIPATION
3.1 Eligibility.
Each Employee who is an Employee regularly scheduled to work at least twenty
hours each week shall be eligible to participate in the Plan as of the later of:
(a) the first Date of Grant following the Employee's last date of hire
by an Employer; or
(b) the Effective Date.
Notwithstanding the foregoing, no Employee shall be granted an Option for an
Option Period if, immediately after the grant, the Employee would own stock,
and/or hold outstanding options to purchase stock, possessing five percent (5%)
or more of the total combined voting power or value of all classes of stock of
the Company or any Subsidiary. For purposes of this section, the attribution
rules of Code Section 424(d) shall apply in determining stock ownership of any
Employee.
3.2 Leave of Absence.
For purposes of Section 3.1, an individual on a leave of absence from an
Employer shall be deemed to be an Employee for all or such portion of such leave
of absence as the Committee shall determine, with all such determinations to be
made in a nondiscriminatory manner. Such individual's employment with the
Employer shall be deemed to terminate in accordance with such determination by
the Committee or in accordance with the rules adopted from time to time by the
Committee for such purpose.
3.3 Initial Participation.
An Employee eligible to participate in the Plan under Section 3.1 may submit an
Enrollment Form to the Administrator for an Option Period. The Enrollment Form
shall authorize a regular payroll deduction from the Employee's Total
Compensation for the Option Period subject to the limits and procedures
described in Article VI. A Participant's Enrollment Form authorizing a regular
payroll deduction shall remain effective from Option Period to Option Period
until amended or canceled under Section 6.3.
5
ARTICLE IV - STOCK AVAILABLE
4.1 In General.
Subject to the adjustments in Sections 4.2 and 4.3, an aggregate of Three
Hundred Thousand (300,000) shares of Common Stock shall be available for
purchase by Participants pursuant to the provisions of the Plan. These shares
may be authorized and unissued shares or may be shares issued and subsequently
acquired by the Company or an independent agent of the Company if the Company
should choose to use one. If an Option under the Plan expires or terminates for
any reason without having been exercised in whole or part, the shares subject to
such Option that are not purchased shall again be available for subsequent
Option grants under the Plan. If the total number of shares of Common Stock for
which Options are exercised on any Exercise Date exceeds the maximum number of
shares available for the Option Period, the Committee shall make a pro rata
allocation of the shares available in as nearly a uniform manner as shall be
practicable and as it shall determine to be equitable; and the balance of the
cash credited to Participants' accounts shall be distributed to the Participants
as soon as practicable.
4.2 Adjustment in Event of Changes in Capitalization.
In the event of a stock dividend, stock split or combination of shares,
recapitalization or other change in the Company's capitalization, or other
distribution with respect to holders of the Company's Common Stock other than
normal cash dividends, an automatic adjustment shall be made in the number and
kind of shares as to which outstanding Options or portions thereof then
unexercised shall be exercisable and in the available shares set forth in
Section 4.1, so that the proportionate interest of the Participants shall be
maintained as before the occurrence of such event. This adjustment in
outstanding Options shall be made without change in the total price applicable
to the unexercised portion of such Options and with a corresponding adjustment
in the Option Price per share.
4.3 Dissolution, Liquidation or Merger.
Upon the dissolution or liquidation of the Company, or upon a reorganization,
merger, or consolidation of the Company with one or more corporations in which
the Company is not the surviving corporation, or upon a sale of substantially
all of the property or stock of the Company to another corporation, the holder
of each Option then outstanding under the Plan shall be entitled to receive at
the next Exercise Date upon the exercise of such Option for each share as to
which such Option shall be exercised, as nearly as reasonably may be determined,
the cash, securities, or property that a holder of one share of the Common Stock
was entitled to receive upon and at the time of such transaction. The Board
shall take such steps in connection with these transactions as the Board deems
necessary or appropriate to assure that the provisions of this section shall
thereafter be applicable, as nearly as reasonably may be determined, in
6
relation to the cash, securities, or property which the holder of the Option may
thereafter be entitled to receive. In lieu of the foregoing, the Committee may
terminate the Plan in accordance with Section 8.2.
ARTICLE V - OPTION PROVISIONS
5.1 Option Price.
The Option Price of a share of Common Stock purchased for a Participant pursuant
to the exercise of an Option for the Option Period shall be set by the Committee
at the lesser of:
(a) Eighty-five percent of the Fair Market Value of a share of Common
Stock on the Date of Grant; or
(b) Eighty-five percent of the Fair Market Value of a share of Common
Stock on the Exercise Date.
5.2 Calendar Year $25,000 Limit.
Notwithstanding anything else contained herein, no Employee may be granted an
Option which permits such Employee's rights to purchase Common Stock under this
Plan and any other qualified employee stock purchase plan (within the meaning of
Code Section 423) of the Company and its Subsidiaries to accrue at a rate which
exceeds $25,000 of Fair Market Value of such Common Stock for each calendar year
in which an Option is outstanding at any time. For purposes of this section,
Fair Market Value shall be determined as of the Date of Grant.
ARTICLE VI - PURCHASING COMMON STOCK
6.1 Participant's Account.
The Administrator shall establish a book account in the name of each
Participant. As discussed in Section 6.2 below, a Participant's payroll
deductions shall be credited to the Participant's account, without interest,
until such cash is withdrawn, distributed, or used to purchase Common Stock as
described below.
All cash received or held by the Company under the Plan may be used by the
Company for any corporate purpose. The Company shall not be obligated to
segregate any assets held under the Plan.
As soon as practicable following each Exercise Date, the Company shall deliver
to each Participant a stock certificate evidencing the Participant's shares of
Common Stock
7
acquired upon exercise of an Option on such Exercise Date. A Participant shall
have all ownership rights as to the shares evidenced by such certificate from
and after the relevant Exercise Date.
6.2 Payroll Deductions
(a) Payroll Deductions.
By submitting an Enrollment Form before the beginning of any Option
Period in accordance with rules adopted by the Committee, an Employee
eligible to participate in the Plan under Section 3.1 may authorize a
payroll deduction to purchase Common Stock under the Plan for the
Option Period. The payroll deduction shall be in any whole percentage
from two (2) to eight (8) percent of such Employee's Total
Compensation payable each pay period, and at any other time an
element of Total Compensation is payable. A Participant's payroll
deduction, however, shall be at least ten dollars ($10.00) each
payroll period.
(b) Option Period $2,000 Limit.
Notwithstanding anything else contained herein, no Employee may have
more than $2,000 deducted during any Option Period.
(c) Duration.
A Participant's Enrollment Form authorizing a regular payroll
deduction shall remain effective, from Option Period to Option
Period, until amended or canceled under Section 6.3.
6.3 Deduction Changes and Discontinuance.
A Participant may not increase his or her payroll deduction during an Option
Period. A Participant may increase payroll deductions for a future Option Period
by filing a new Enrollment Form in accordance with rules adopted by the
Administrator.
A Participant may decrease, or completely discontinue, his or her payroll
deductions by filing a new Enrollment Form with the Administrator. This decrease
or discontinuance shall be effective on the first pay period commencing at least
twenty days after receipt of the Enrollment Form by the Administrator.
If a Participant who is not a Reporting Person discontinues his or her payroll
deductions during an Option Period, such Participant may not recommence
participation in the Plan until the next Option Period. Any amount held in the
Participant's account after the effective date of the discontinuance of his or
her payroll deductions will either be refunded or used to purchase Common Stock
in accordance with Section 7.1.
8
If a Participant who is a Reporting Person discontinues his or her payroll
deductions during an Option Period, the Reporting Person may not recommence
participation in the Plan until the next Option Period commencing at least six
months after the effective date of the discontinuance of his or her payroll
deductions. Any amount held in the Reporting Person's account after such
effective date of discontinuance shall be refunded to the Reporting Person as
soon as practicable.
6.4 Leave of Absence; Transfer to Ineligible Status.
If a Participant either begins a leave of absence, is transferred to employment
with a Subsidiary not participating in the Plan, or remains employed with an
Employer but is no longer customarily scheduled to work at least twenty hours
each week, the Participant shall cease to be eligible for payroll deductions to
his or her account pursuant to Section 6.2. The cash standing to the credit of
the Participant's account shall become subject to the provisions of Section 7.1.
However, any amount held in the account of a Reporting Person shall be refunded
to the Reporting Person as soon as practicable.
If the Participant returns from the leave of absence before being deemed to have
ceased employment with the Employer under Section 3.2, or again becomes an
Employee of the Employer customarily scheduled to work at least twenty (20)
hours each week, the Enrollment Form, if any, in effect immediately before the
leave of absence or disqualifying change in employment status shall be deemed
void and the Participant must again complete a new Enrollment Form to resume
participation in the Plan. A Participant who is a Reporting Person must wait at
least six months from the date such Reporting Person ceased to be eligible for
payroll deductions before recommencing his or her participation in the Plan.
6.5 Automatic Exercise.
Unless the cash credited to a Participant's account is withdrawn or distributed
as provided in Article VII, his or her Option shall be deemed to have been
exercised automatically on the Exercise Date, for the purchase of the number of
full shares of Common Stock which the cash credited to his or her account at
that time will purchase at the Option Price. However, in no event may a
Participant purchase more than two thousand (2,000) shares of Common Stock on
any Exercise Date. Moreover, the amount of cash that may be used to purchase
shares of Common Stock may not exceed the Compensation restrictions set forth in
Section 6.2.
Except in the case of cash that would have been used to purchase fractional
shares as described in the following paragraph, if the cash credited to a
Participant's account on the Exercise Date exceeds the applicable Compensation
restrictions of Section 6.2 or exceeds the amount necessary to purchase the
maximum number of shares of Common Stock available during the Option Period,
such excess cash shall be refunded to the
9
Participant. The excess cash may not be used to purchase shares of Common Stock
or retained in the Participant's account for a future Option Period.
Fractional shares of Common Stock shall not be issued or purchased under the
Plan. Any accumulated cash balances which would have been used to purchase
fractional shares shall be held in the Participant's account for the next Option
Period if a valid Enrollment Form is in effect for such Option Period, or
otherwise distributed to the Participant without interest.
6.6 Listing Registration and Qualification of Shares.
The granting of Options for, and the sale and delivery of, Common Stock under
the Plan shall be subject to the effecting by the Company of any listing,
registration, or qualification of the shares subject to that Option upon any
securities exchange or market or under any federal or state law, or the
obtaining of the consent or approval of any governmental regulatory body deemed
necessary or desirable for the issuance or purchase of the shares covered.
ARTICLE VII - WITHDRAWALS; DISTRIBUTIONS
7.1 Discontinuance of Deductions; Leave of Absence; Transfer to Ineligible
Status.
In the event of a Participant's (other than a Reporting Person's) complete
discontinuance of payroll deductions under Section 6.3 or a Participant's (other
than a Reporting Person's) leave of absence or transfer to an ineligible status
under Section 6.4, the cash balance then standing to the credit of the
Participant's account shall be:
(a) returned to the Participant, in cash, without interest, as
soon as practicable, upon the Participant's written request
received by the Administrator at least twenty days before
the next Exercise Date; or
(b) held under the Plan and used to purchase Common Stock for
the Participant under the automatic exercise provisions of
Section 6.5.
In the event of a Reporting Person's complete discontinuance of payroll
deductions under Section 6.3 or 6.4, the cash balance standing to the credit of
the Reporting Person's account as of the effective date of the discontinuance
shall be returned to the Reporting Person, in cash, without interest, as soon as
practicable, without the necessity of receiving a written request.
10
7.2 Termination of Employment for Reasons Other than Death.
If a Participant terminates employment with the Company and the Subsidiaries for
reasons other than death, the cash balance in the Participant's account shall be
returned to the Participant in cash, without interest, as soon as practicable.
7.3 Death.
In the event a Participant dies, the cash balance in his or her account shall be
distributed to the Participant's beneficiary, in cash, without interest, as soon
as practicable.
In the event of the Participant's death, the Participant's beneficiary shall be
the person or entity identified on the Participant's Enrollment Form or on such
other form as determined by the Administrator. This designation of beneficiary
may be changed by the Participant in accordance with procedures established by
the Administrator.
7.4 Registration of Certificates.
The Common Stock certificates, when distributed under this Plan, shall be
registered only in the name of the Participant (or beneficiary, if applicable).
No other names may be included in the Common Stock registration. For each
distribution of Common Stock, only one Common Stock certificate shall be issued
to a Participant or beneficiary representing the Participant's shares of Common
Stock. In lieu of delivering a stock certificate to each Participant, the
Administrator may, in its discretion, implement a designated broker program and
direct the Company to issue a single stock certificate to a broker designated by
the Administrator. Such designated broker shall establish an account for each
Participant and shall effect transfers and sales from each such account at the
direction of the specified Participant. To facilitate the designated broker
program, the Administrator may require, as a condition to participation in the
Plan, that a Participant agree to the issuance of his or her stock certificates
directly to the designated broker.
ARTICLE VIII - AMENDMENT AND TERMINATION
8.1 Amendment.
The Committee shall have the right to amend or modify the Plan, in full or in
part, at any time and from time to time; provided, however, that no amendment or
modification shall
(a) affect any right or obligation with respect to any grant
previously made, unless required by law, or
11
(b) unless previously approved by the stockholders of the Company,
where such approval is necessary to satisfy federal securities
laws, the Code, or rules of any stock exchange or market on which
the Company's Common Stock is listed
(1) in any manner materially affect the eligibility
requirements set forth in Sections 3.1 and 3.2, or
change the definition of Employer as set forth in
Section 2.11,
(2) increase the number of shares of Common Stock
subject to any options issued to Participants
(except as provided in Sections 4.2 and 4.3), or
(3) materially increase the benefits to Participants
under the Plan.
8.2 Termination.
The Committee may terminate the Plan at any time in its sole and absolute
discretion. The Plan shall be terminated by the Committee if at any time the
number of shares of Common Stock authorized for purposes of the Plan is not
sufficient to meet all purchase requirements, except as specified in Section
4.1.
Upon termination of the Plan, the Administrator shall give notice thereof to
Participants and shall terminate all payroll deductions. Cash balances then
credited to Participants' accounts shall be distributed as soon as practicable,
without interest.
ARTICLE IX - MISCELLANEOUS
9.1 Shareholder Approval.
The Plan shall be approved and ratified by the stockholders of the Company, not
later than August 1, 1998, pursuant to Treasury regulation Section 1.423-2(c).
If for any reason such approval is not given by such date, the Plan shall be
null and void, and all payroll deductions and direct cash payments to the Plan
shall cease. The cash balances and Common Stock credited to Participants'
accounts shall be promptly distributed to them; and any Common Stock
certificates issued and delivered to Participants prior to such date shall
remain the property of the Participants.
9.2 Employment Rights.
Neither the establishment of the Plan, nor the grant of any Options thereunder,
nor the exercise thereof shall be deemed to give to any Employee the right to be
retained in the employ of the Company or any Subsidiary or to interfere with the
right of the Company or any Subsidiary to discharge any Employee or otherwise
modify the employment relationship at any time.
12
9.3 Tax Withholding.
The Administrator may make appropriate provisions for withholding of federal,
state, and local income taxes, and any other taxes, from a Participant's Total
Compensation to the extent the Administrator deems such withholding to be
legally required.
9.4 Rights Not Transferable.
Rights and Options granted under this Plan are not transferable by the
Participant other than by will or by the laws of descent and distribution and
are exercisable only by the Participant during his or her lifetime.
9.5 No Repurchase of Stock by Company.
The Company is under no obligation to repurchase from any Participant any shares
of Common Stock acquired under the Plan.
9.6 Governing Law.
The Plan shall be governed by and construed in accordance with the laws of the
State of Delaware except to the extent such laws are preempted by the laws of
the United States.
13
(FRONT OF CARD)
- --------------------------------------------------------------------------------
COMFORT SYSTEMS USA, INC.
ANNUAL MEETING OF STOCKHOLDERS
SOLICITED BY THE BOARD OF DIRECTORS OF COMFORT SYSTEMS USA, INC.
The undersigned hereby appoints J. Gordon Beittenmiller and William George III,
and each of them individually, as proxies with full power of substitution, to
vote, as designated on the reverse, all shares of Common Stock and Restricted
Common Stock of Comfort Systems USA, Inc. that the undersigned is entitled to
vote at the Annual Meeting of Stockholders thereof to be held on May 21, 1998,
or at any adjournment or postponement thereof.
ALL SHARES WILL BE VOTED AS DIRECTED HEREIN AND, UNLESS OTHERWISE DIRECTED, WILL
BE VOTED "FOR" PROPOSAL 1 (ALL NOMINEES), "FOR" PROPOSAL 2, "FOR" PROPOSAL 3 AND
IN ACCORDANCE WITH THE DISCRETION OF THE PERSON VOTING THIS PROXY WITH RESPECT
TO ANY OTHER BUSINESS PROPERLY BROUGHT BEFORE THE MEETING. ANY EXECUTED PROXY
WHICH DOES NOT DESIGNATE A VOTE SHALL BE DEEMED TO GRANT AUTHORITY FOR ANY ITEM
NOT DESIGNATED.
(TO BE SIGNED ON REVERSE SIDE)
(BACK OF CARD)
PLEASE DATE, SIGN AND MAIL YOUR
PROXY CARD BACK AS SOON AS POSSIBLE!
ANNUAL MEETING OF STOCKHOLDERS
COMFORT SYSTEMS USA, INC.
MAY 21, 1998
-- PLEASE DETACH AND MAIL IN THE ENVELOPE PROVIDED --
- --------------------------------------------------------------------------------
[X] PLEASE MARK YOUR VOTES
AS IN THIS EXAMPLE.
PROPOSAL 1: ELECTION OF FIVE CLASS I DIRECTORS FOR TERMS EXPIRING IN 2001
[ ] FOR all nominees listed at right FRED M. FERREIRA
(except as marked to the contrary below)* BRIAN S. ATLAS
ROBERT R. COOK
[ ] WITHHOLD AUTHORITY for all nominees listed at right CHARLES W. KLAPPERICH
JOHN MERCADANTE, JR.
* INSTRUCTION: To withhold authority to vote for one or more nominees, write
the nominee's name on the line provided below:
____________________________________________
PROPOSAL 2: APROVAL OF 1998 EMPLOYEE STOCK PURCHASE PLAN
FOR [ ] AGAINST [ ] ABSTAIN [ ]
PROPOSAL 3: ADOPTION OF AMENDMENT TO SECOND AMENDED AND RESTATED CERTIFICATE OF
INCORPORATION TO INCREASE THE COMPANY'S AUTHORIZED COMMON STOCK
FOR [ ] AGAINST [ ] ABSTAIN [ ]
You hereby revoke all previous proxies given. You may revoke this proxy at any
time prior to a vote thereon. Receipt of the accompanying Proxy Statement and
the Annual Report of Comfort Systems USA, Inc. for the fiscal year ended
December 31, 1997 is hereby acknowledged.
Please check the following box if you plan to attend the annual meeting of
stockholders in person.
PLEASE COMPLETE, SIGN, AND PROMPTLY MAIL IN THE ENCLOSED ENVELOPE.
Signature: _________________________________________ Dated:_______________, 1998
NOTE: Please sign exactly as your name appears on this card. Joint owners should
each sign. Executors, administrators, trustees and similar persons should give
their full titles.
